Privacy Policy

Azoos Events is a trading name of AZOOS RECORDS COMPANY LTD, a private limited company registered in England and Wales under company number 16470928, with its registered office at 102 Goldbeaters Grove, Edgware, England, HA8 0QA.

We are the controller of the personal data described in this policy. For any privacy question or request, please email booking@azoosevents.co.uk.

Enquiries. When you request a quote through our website, we collect your name, email address and phone number, your company name if you give it, and the event details you enter: event type, date, venue or postcode, the LED solution and screen size, indoor or outdoor setting, any additional services and any other details you choose to add.

Messages. If you contact us by email or WhatsApp, we receive your contact details and the content of your messages. After you send an enquiry, our website offers to open WhatsApp with your enquiry details already filled in; sending that message is optional.

Website measurement, only with your consent. If you accept cookies, Google Analytics and Google Ads record how you use the site, such as the pages you view, the device and browser you use, how you arrived (including from one of our adverts) and whether you send an enquiry. When you send an enquiry, they receive a reference number for it, never your name or contact details.

Technical data. Like any website, our hosting provider processes your IP address and basic request information to deliver pages and keep the site secure. Our pages also load fonts from Google Fonts, which receives your IP address in order to deliver them.

• Responding to your enquiry and preparing a quotation: necessary to take steps at your request before entering into a contract (UK GDPR Article 6(1)(b)).
• Delivering a booking you confirm: necessary to perform our contract with you (Article 6(1)(b)).
• Keeping business and accounting records: necessary to comply with our legal obligations (Article 6(1)(c)).
• Measuring visits and the performance of our adverts: only with your consent (Article 6(1)(a) and the Privacy and Electronic Communications Regulations). You can withdraw consent at any time.
• Keeping the website secure and working: our legitimate interest in operating a safe website (Article 6(1)(f)).

We do not sell your data, use it for automated decision-making or personalised advertising, or share it for marketing.

• Hostinger (Hostinger, UAB, Lithuania) hosts our website, our enquiry database and our business email.
• Google receives website measurement data through Google Analytics and Google Ads only if you accept cookies. Google Fonts and YouTube, also provided by Google, are described above and below.
• WhatsApp processes your messages if you choose to contact us there, under its own privacy policy.
• Technical partners. Azoos Events manages all communication with its clients. Technical partners who help us deliver an event, such as LED installation partners, do not have access to enquiries. If a booking goes ahead, we share with them only the operational information strictly needed to deliver the event, such as the date, venue, timings and technical requirements. We do not share your personal contact details with them as a matter of course.
• Professional advisers and authorities, such as our accountant or HMRC, where the law requires it.

Hostinger's group is based in the European Economic Area, which the UK recognises as providing adequate protection for personal data.

Google LLC is based in the United States. Google states that it participates in the UK Extension to the EU-U.S. Data Privacy Framework, which the UK recognises for transfers to certified US organisations.

• Enquiries that do not lead to a booking: 12 months after our last contact with you, unless the law requires us to keep them longer.
• Bookings: the records we must keep as a company are held for 6 years from the end of the financial year they relate to, or longer where HMRC rules require it.
• Measurement cookies: as listed below, until they expire or you withdraw consent.

No Google Analytics or Google Ads code loads on this site until you choose Accept in our cookie banner. If you choose Reject, or make no choice, no analytics or advertising cookies are set. Accepting allows measurement only: we do not use it for personalised advertising or remarketing.

The video on our home page is provided by YouTube. It loads only when you choose to play it, and YouTube may then set its own cookies under Google's privacy policy.

You can change or withdraw your choice at any time in Cookie settings. Withdrawing removes the Google Analytics and Google Ads cookies set on this site.

You have the right to access your personal data, to have it corrected or erased, to restrict or object to its use, to receive it in a portable format, and to withdraw consent at any time. To make a request, email booking@azoosevents.co.uk. We will respond within one month.

If you are unhappy with how we handle your data, you can complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113. We would appreciate the chance to resolve your concern first.

We will update this page if our practices change. The date at the top shows the latest version.